Are you having trouble with visa applications or status of residence procedures?
Leave the complex paperwork and immigration applications to the experts. Even if you’re just wondering where to start, you are more than welcome.
We offer peace of mind with industry-leading affordability and a clear, fixed-fee structure with no hidden charges.
Your first consultation is completely free, so please feel free to reach out to us! *Online and postal services are available for clients across Japan.
Full support for work, status-based, and business management visa applications and renewals.
We handle new visa applications, status changes, and renewals. We recommend the optimal plan tailored to your specific situation and goals.
- Work Visas: Engineer / Specialist in Humanities / International Services, Skilled Worker, Specified Skilled Worker, Business Manager, etc.
- Status & Family Visas: Spouse or Child of Japanese National, Spouse or Child of Permanent Resident, Dependent, Permanent Residence Permit, etc.
- Other Visas: Student, Designated Activities, and all other status changes and renewals based on your circumstances.
Not sure if you are eligible to apply, or need advice on which visa is best for you? Please feel free to contact us!
Post-Issuance Compliance Obligations & Ongoing Support
…is required. Failure to fulfill these obligations may result in visa renewal refusal or other legal disadvantages.
- Extension of Stay (Renewal): Applications can be submitted starting 3 months prior to the expiration date.
- Notification of Changes: Any changes to your address, employer, or marital status must be reported within 14 days (failure to report may lead to penalties).
- Permission to Engage in Other Activities: Required if you engage in activities outside the scope of your current visa status.
Our office provides seamless, end-to-end support—from initial visa applications to renewals and notifications—offering ongoing residence management so foreign nationals can live and work in Japan with complete confidence. In addition, we assist companies looking to strengthen risk management for foreign employment by helping establish proper procedures and compliant operational systems.and compliant operational systems.
4 Reasons to Choose Oasis Administrative Scrivener Office in Matsudo for Visa Applications
REASON
01
Fair & Transparent Pricing through High Efficiency
Through thorough operational efficiency, we have achieved some of the lowest fees in the nation. We deliver high-quality services with exceptional cost performance.
REASON
02
Peace of Mind Guaranteed: Free Re-application Policy
To maximize your chances of approval, we leverage our financial expertise to organize key arguments and craft persuasive documentation. In the unlikely event that your application is denied, we will re-apply once free of charge with no additional professional fees. (*Excluding cases involving false statements, etc.) (*Actual out-of-pocket expenses, such as official filing fees, are charged separately.)
REASON
03
No Hidden Costs Beyond the Estimate
We strictly adhere to a "fully transparent pricing policy," providing the total cost upfront. Travel expenses for the Shinagawa and Matsudo immigration offices, communication costs, and daily allowances are all included in our professional fees, so you will never be charged any additional fees later. Additionally, for total amounts exceeding 100,000 yen, we offer flexible payment options to fit your budget, including the choice of paying in two installments.
REASON
04
Flexible Consultation Styles, Anytime & Anywhere
Even if you are busy with work or feel anxious about consulting in Japanese, please rest assured. • Fast & Easy via LINE: Effortlessly check progress and send documents on LINE without long wait times. • Consultation in Your Native Language: We support communication in various languages using translation tools. • Evenings & Weekends Available: Thanks to online meetings, you can consult with us even after work hours.
- 1. Process from Consultation to Visa Approval
- 2.Procedures Required After Approval
- 3.Fee Structure (Pricing)
- 4.Frequently Asked Questions
1. Process from Consultation to Visa Approval
Contact Us
We will ask you briefly about your current situation (your visa status, nationality, job details, etc.) and arrange a date for the consultation. You may contact us through the inquiry form, email, or LINE. Evening and weekend appointments are available after work hours.
Because we use translation tools, you may send messages in any language.
For inquiries via the form, email, or LINE, no prior appointment is required. You may send a message at any time, 24 hours a day.
Consultation (First Consultation Free))
Your initial consultation can be conducted via online meeting, email, or LINE.
If you are not confident in Japanese, you may speak in your native language. We will use translation tools to communicate smoothly.
We will carefully check whether you can obtain approval based on your current situation.
Even if approval is difficult right now, we will provide clear guidance such as: “Another six months of employment will make you eligible,” or “Let’s prepare these documents.”
We will also provide a cost estimate in advance so you know exactly how much it will cost before starting.
Proposal & Quotation
Based on the information gathered during the consultation (education, work history, current visa, nationality, etc.), we will determine—professionally—which status of residence is most appropriate for your application and propose the best plan.
We will also present a detailed quotation clearly stating the total cost (our fee + actual expenses). No additional fees will be charged.
We will explain the proposal and quotation carefully during an online meeting or in-person meeting. Please feel free to contact us first.
Contract & Payment
Once you are satisfied with our proposal, we will proceed with the formal agreement. We offer flexible payment options tailored to your sitOnce you agree with the quotation, we will proceed with the formal contract (engagement).
To accommodate your situation, we offer flexible payment options:
If the total fee is 100,000 yen or less: Payment is required in full at the time of contract.
If the total fee exceeds 100,000 yen: You may choose either full payment or two installments.
For Two-Installment Payments:
- At contract (initial fee): 50% of the total fee (This allows us to begin preparing your documents immediately.)
- Upon approval (success fee): Remaining 50% + revenue stamp fee (actual cost) (You will pay the balance once the Immigration Bureau issues the approval notice.)
If your application is unfortunately denied, we will review the reason and reapply once at no additional charge (actual expenses required separately).
Document Preparation
We will prepare all documents required for approval.
For documents you need to provide, we will give you a clear checklist and guide you through the process. The “Statement of Reasons” submitted to Immigration is the most important document affecting approval. We will prepare a persuasive statement tailored to your situation.
Immigration Application
An administrative scrivener will submit the application to the Immigration Bureau on your behalf. You do not need to visit the Immigration Bureau yourself. You can focus on your work or studies.
If the Immigration Bureau requests additional documents or asks questions, our office will handle everything.
Notification of Results (Postcard or Email)
You will receive the result approximately 1 to 3 months after submission. Once you receive your new residence card, the process is complete.
If additional documents are required, the examination period may be extended. However, we will respond promptly and support you until approval is obtained.
2.Procedures Required After Approval
Getting a visa is not a one-time event. You can rely on us for ongoing support even after approval.
• Extension of Period of Stay (Visa Renewal): You must apply to renew your visa before it expires (applications are accepted starting 3 months prior to expiration).
• Renewal Durations: Depending on the screening results, a period of stay is usually granted for 1, 3, or 5 years. *The duration is determined by Immigration based on factors such as recent job changes, company scale/condition, and past residence status.
• Changes in Status (Job or Marriage): You must notify Immigration if your situation changes, such as changing employers or getting married.
• Permanent Residence & Naturalization: We also assist with preparations when you decide you want to live in Japan permanently.
3.Fee Structure (Pricing)
“We offer reasonable pricing that is more affordable than the average professional fee charged by other firms. While keeping your costs to a minimum, we remain committed to providing attentive, high-quality support to ensure your application’s success. Please feel free to entrust your case to us with full confidence.”
Breakdown of Fees
At our office, we believe in complete clarity regarding costs. Our fees consist of the following:
1. Professional Service Fee (Our Fee) This is our fee for professional services, including consultation, document preparation, submission on your behalf, and all administrative support.
2. Government Fees (Out-of-Pocket Expenses) These are the official fees paid directly to the government (e.g., stamp duty/filing fees) upon approval. These are required regardless of whether you apply on your own or through an administrative scrivener.
3. Travel Expenses
- To Tokyo & Matsudo Immigration Offices: 0 JPY (Complimentary)
- Other Locations: For locations exceeding 30 km (one-way) from Matsudo Station, actual public transportation costs will be charged.
Notes on Our Pricing Policy:
Transparency: All costs will be clearly outlined in your initial quotation.
No Hidden Charges: We do not charge daily allowances, communication fees, or other hidden administrative costs.
[Fee List (Tax Included)]
| Residence Status | Fees | Stamp duty (or online filing fee) |
|---|---|---|
| Initial Consultation (30 min) | 0円 | － |
| COE Application | 88,000円 | 0円 |
| Status Change | 88,000円 | 6,000円 （5,500円） |
| Business Manager Visa (New) | 165,000円 | 0円 |
| COE Application (Specified Skilled Worker) | 88,000円 | 0円 |
| Status Change (Specified Skilled Worker) | 88,000円 | 6,000円 （5,500円） |
| Designated Activities (Special Research) | 11,000円 | 0円 |
| Status Change (Designated Activities) | 88,000円 | 6,000円 （5,500円） |
| Extension (Same Conditions) | 33,000円 | 6,000円 （5,500円） |
| Extension (After Job Change) | 55,000円 | 6,000円 （5,500円） |
| Extension (Business Manager) | 88,000円 | 6,000円 （5,500円） |
| Registration for Registered Support Organization | 165,000円 | 28,400円（※） |
| COE Application (Agent Only) | 33,000円 | 0円 |
| Status Change (Agent Only) | 33,000円 | 6,000円 （5,500円） |
| Extension (Agent Only) | 22,000円 | 6,000円 （5,500円） |
| Part-Time Work Permission | 11,000円 | 0円 |
| Work Eligibility Certificate | 44,000円 | 2,000円 （1,600円） |
※Note: This amount represents the actual Registration License Tax required for registering as a Registered Support Organization.
Model Case: Renewal of Period of Stay (After Changing Jobs)
Below is a model case for an office worker who has changed jobs since their previous residence permit and requests our office to handle the renewal of their period of stay.
Total Payment: 61,000 yen
Breakdown
- Our Office Fee: 55,000 yen
- Application Fee (Revenue Stamp): 6,000 yen (This fee is paid to the Immigration Bureau upon approval. For online applications, the fee is 5,500 yen. No fee is required if the application is denied.)
We do not charge for transportation (unless long-distance travel is required), per diem, or communication costs.
Regarding long-distance travel: Travel to the Tokyo Regional Immigration Bureau (Shinagawa) and the Matsudo Branch Office is free of transportation charges.
For other regions, if travel is required to a location more than 30 km one-way from our office (Matsudo Station), the actual cost of public transportation will be charged separately.
4.Frequently Asked Questions
FAQ